CALL TO ORDER
On February 9, 2022, at 6:30 PM Deputy Mayor Flick called the regularly scheduled meeting for the Town of Esterhazy Council to Order.
APPROVAL OF AGENDA
The council began with reviewing the Agenda before Councillor Pfeifer made the motion to accept the agenda as amended, the motion carried
ADOPTION OF MINUTES
Next, the council reviewed the minutes of January 26, 2022, Regular Meeting, Councillor Rowland made the motion to accept the minutes as reviewed.
FINANCIALS
Carrying on, the council reviewed the List of Accounts, the Trial Balance – January, 2022 List of Accounts – #30301 – #30343, $216,925.68
Source Deductions – #963 – #965 $ 48,854.15
Total $265,779.83
Councillor Nickell made the motion to accept the list of accounts, the motion carried.
ADMINISTRATIVE REPORTS
Community Development/Recreation Report – the council reviewed the written report as reviewed by CAO Thorley in the absence of the Community Development/Recreation Director.
The Council reviewed the written Fire Report with CAO answering any questions the council had.
Next, the council reviewed the Water Report, CAO Thorley explained the report to the council, the council had a long in-depth discussion of the water treatment plant project and the tender for the construction Councillor Nickell made the motion to accept the recommended contractor as discussed, the motion carried.
Carrying on, the council reviewed the Public Works/Director of Operations Report, the town will be getting a big snowblower to assist in the snow removal around town, the new snow removal bylaw has gone over decent, there have been over 600 hours of snow removal done to date.
Next, the council reviewed the Chief Administrative Officer Report, CAO Thorley was present to review his report with the council and answer and questions the council had, the SUMA Conventions was discussed and how many councillors will be attending, The Board of Revision was explained to the council, Councillor Nickell made the motion to accept the Administrative Reports as presented and reviewed, the motion carried
NEW BUSINESS
The council discussed Councillor Remuneration, CAO Thorley explained the written report to the council, Councillor Rowland made the motion to accept the Council Remuneration rates for 2022 as follows:
Mayor – Monthly Indemnity $1,182.28
Mayor – Monthly Vehicle Allowance $100.00
Council Regular & Special Meeting – Monthly Indemnity $600.00
Council – Monthly Vehicle Allowance $25.00
Mayor & Council – Per Diem ½ day $75.00
Mayor & Council – Per Diem full day $150.00
Mileage Rates $0.55/km/1st 5000 km
$0.49/km thereafter
Breakfast $15.00
Lunch $20.00
Supper $25.00
the motion carried. Councillor Pfeifer made the motion to accept, the Yearly Operational Custom rates for 2022 as follows:
Grass Cutting – per yard $150.00 first occurrence
$300.00 second occurrence
Sander & Operator (2 ton truck) – 1 hour $150.00 + $85.00/yard of sand
Sander & Operator (2-ton truck) – 1 hour $230.00 out of town
+$85.00/yard
5 Ton – 1 hour $100.00 + $50.00 operator
Grader – 1 hour $184.00 + $50.00 operator
Sweeper – 1 hour $144.00 + $50.00 operator
Loader – 1 hour $161.00 + $50.00 operator
JD2160 & Mower – 1 hour $100.00 + $50.00 operator
Bobcat $150.00 + $50.00 operator
Sewer & Camera – 1 hour $144.00
Sewer & Camera – 1 hour $230.00 out of town
NOTE: Any Equipment for Custom Rates must be operated by a Town Certified Operator
the motion passed.
Next, the council reviewed the yearly Operational Rates – Office Miscellaneous, Councillor Pfiefer made the motion to accept, the Yearly Operational Office Miscellaneous Rates for 2022 as follows:
Photocopying
Per b/w page $0.50
Per b/w large page $0.75
Per color copy $1.00
Per color copy large $1.50
Faxing
For the first page $1.25
For each additional page $0.75
Receiving faxes $0.75
Laminating – Business Card $2.00
*no charge to committee & boards appointed by council
the motion carried.
the Yearly Operational Rates – Other General was next to be reviewed, Councillor Rowland made the motion to accept the Yearly Operational Other General Rates for 2022 as follows:
Cat License $30.00
Dog License $30.00
Tax Certificate $20.00
Council Chambers Rental – per day $50.00
Lotto License $5.00
Water Sales $0.10 per gallon
the motion carried.
The Appointment of Professional Services was next to be reviewed, Councillor Pfeifer made the motion to approve the Appointment of Professional Services for 2022 as follows:
Auditor Miller Moar Grodecki Kreklewich & Chorney
Town Solicitors Kreklewich & Chambers | Bock & Company Law Office
Board of Revision &
Development Appeals Board Western Municipal Consulting Ltd.
Building Inspectors Professional Building Inspectors (PBI)
the motion carried. The CERTIFICATION OF APPOINTMENT was next discussed and reviewed, Councillor Nickell made the motion that Council approves the list of appointed Licenced Building Officials from Professional Building Inspections, Inc. as stated in the Certificate of Appointment to be submitted as per the requirements of the new Construction Code Act:
Douglas Mulhall
Bobby Baker
William Humera
David Kashmere
Walter Schroeder
David Kindred
Dustin Masuk
Ken Pasiechnyk
Next, the council discussed the Urban Municipal Insurance Policy, CAO Thorley explained this to the council and that his recommendation be accepted, Councillor Rowland made the motion to accept the recommendation, the motion was carried.
CORRESPONDENCE
The council reviewed the Correspondence received by the town over the last two weeks including SUMA – Municipal Update; Bylaw Enforcement Report; East Central Transportation Planning Committee; Cathay Wagantall – MP; SAMA – Municipal Requisition and G.S.S.D. Report, Councillor Rowland made the motion to file the correspondence the motion carried.
EAST CENTRAL TRANSPORTATION PLANNING COMMITTEE
The council discussed the East Central Transportation Committee meeting, Councillor Rowland made the motion that Council authorize Councillor Nickell to attend the East Central Transportation Planning Committee meeting in Langenburg on February 17 with expenses paid as per policy, the motion was carried.
OTHER:
Councillor Pfeifer made the motion pursuant to The Local Authority Freedom of Information and Protection of Privacy Act, Council will be discussing Legal issues, the motion carried.
ADJOURNMENT
Councillor Rowland made the motion to adorn, the motion carried.